Please feel free to view our legal and compliance policies below.

Privacy Policy

Child Protection

Governance & Trustee

Ruach City Church is a non-denominational Christian Church. Governance at Ruach City Church always carries at its heart the clear understanding that Christ is the head of the Church and its supreme authority – Ephesians 1 v 22; Ephesians 4 v 15; Colossians 1 v 18. Governance at Ruach City Church is based on the following scriptures which give direction for church governance in the New Testament with Bishops/Elders having responsibility as Overseers to lead the church of God  – Titus 1 vs 5-7; Acts 14 v 23; 1 Timothy 5 v 17; 1 Timothy 3 vs 1-7; Philippians 1 v 1. At Ruach City Church, governance is carried out by the Bishop together with the Pastoral Team and the Board of Trustees.

Scripturally, the responsibility for the government of the Church rests with the Bishop having the overall responsibility for all aspects of the Church – spiritual, organisational, administrative, etc. However, Ruach City Church is a registered charity and as such, it has Charity Trustees, “persons having the general control and management of the administration of a charity” (section 97(1) Charities Act 1993). In other words, there are aspects of the Church’s affairs that Trustees have a legal responsibility for. Broadly, the responsibility of the Trustees is to see that Ruach City Church as a charity, is administered in line with its stated charitable purposes and that it keeps within legal requirements.

The Board of Trustees is accountable to the Charity Commission, to the church and to the public generally. The secular and scriptural strands are drawn together to view their authority as coming by the appointment of men (secular and ecclesiastical) to do designated and specific areas of work in the Body of Christ. Spiritually, they are responsible to the Bishop as Chief Elder of the Church. Legally, they are accountable to the Charity Commission.  Practically, they are servants of the Ministry and the people in the designated areas assigned to them. There is in this sense, mutual accountability between the spiritual and legal authority.

More specifically, the areas of responsibility for the Ruach Board of Trustees include but are not limited to the following:

  1. Governance
  2. Legal
  3. Financial
  4. Staffing
  5. Premises
  6. Strategy
  7. Advisor to the Bishop

Data Protection Policy

Purpose

Ruach City Church is committed to all aspects of data protection and takes seriously its duties, and the duties of its employees, under the Data Protection Act 1998. This policy sets out how Ruach City Church deals with personal data, including data subject access requests.

 

Data Controller

Ruach City Church is the data controller and is responsible for the way personal data is held and used in Ruach City Church, and the implementation of this policy. Although data may be processed by individual employees, ultimately it’s Ruach City Church which controls the data.

The Head of HR & Administration is Ruach City Church’s data controller contact officer and is responsible for the monitoring and review of this policy. If you have any questions about data protection in general, this policy or their obligations under it, you should direct them to the Head of HR & Administration: admin@ruachcitychurch.org.

Ruach City Church is registered for data protection with the Information Commissioners Officer (ICO) https://ico.org.uk/.

 

Data protection principles

The Data Protection Act 1998 requires that eight data protection principles be followed in the handling of personal data. These principles require that relating to personal data employer’s must:

  1. process personal data fairly and lawfully;
  2. obtain and process data only for one or more specified and lawful purposes (i.e. use personal information only for specified agreed purposes and not shared unless consent is provided);
  3. ensure that data is adequate, relevant and not excessive (i.e. do not store more information than is necessary about a person) – only information that you need to know now should be requested;
  4. ensure that data is accurate and, where necessary, kept up to date (e.g. checked annually);
  5. do not keep data for longer than is necessary (securely delete data when necessary);
  6. process data in accordance with the rights of individuals (e.g. right of subject access);
  7. keep data safe and secure; and
  8. do not transfer data outside the European Economic Area unless the host country offers an adequate level of data protection.

 

Definitions

 

“Personal data”

The Data Protection Act 1998 applies only to information that constitutes “personal data”. Information is “personal data” if it:

  1. identifies a person, whether by itself, or together with other information in Ruach City Church’s possession, or is likely to come into its possession; and
  2. is about a living person and affects that person’s privacy (whether in his/her personal or family life, business or professional capacity) in the sense that the information has the person as its focus or is otherwise biographical in nature.

Personal information stored physically (for example, on paper) and held in any “relevant filing system” is also covered. In addition, information recorded with the intention that it will be stored in a relevant filing system or held on computer is covered.

The use of personal information

The Data Protection Act 1998 applies to personal information that is “processed”. This includes obtaining personal information, retaining and using it, allowing it to be accessed, disclosing it and, finally, disposing of it.

“Sensitive personal data”

“Sensitive personal data” is information about an individual’s:

  1. racial or ethnic origin;
  2. political opinions;
  3. religious beliefs or other beliefs of a similar nature;
  4. trade union membership (within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992);
  5. physical or mental health or condition;
  6. sex life;
  7. commission or alleged commission of any criminal offence; and
  8. proceedings for any offence committed or alleged to have been committed, the disposal of such proceedings or the sentence of any court in such proceedings.

Ruach City Church will not retain sensitive personal data without the express consent of the person in question.

Data subject access requests

Ruach City Church will inform each individual it holds data on of:

  1. the types of information that it keeps about him/her;
  2. the purpose for which it is used; and
  3. the types of organisation that it may be passed to, unless this is self-evident.

An individual has the right to access information kept about him/her by Ruach City Church.

The Head of HR & Administration is responsible for dealing with data subject access requests and all requests should be sent to admin@ruachcitychurch.org.

Ruach City Church may charge a fee of up to £10 for allowing individuals access to information about them. Ruach City Church will respond to any data subject access request within 40 calendar days, after ensuring that the request is a genuine request from the individual.

Ruach City Church will allow the employee access to hard copies of any personal information. However, if this involves a disproportionate effort on the part of Ruach City Church, the individual shall be invited to view the information on-screen or inspect the original documentation at a place and time to be agreed by Ruach City Church.

Ruach City Church may reserve its right to withhold the individual’s right to access data where any statutory exemptions apply.

Correction, updating and deletion of data

Ruach City Church has a system in place that enables individuals to check their personal information on a regular basis so that they can correct, delete or update any data. If an individual becomes aware that Ruach City Church holds any inaccurate, irrelevant or out-of-date information about him/her, he/she must notify the HR/Administration department immediately and provide any necessary corrections and/or updates to the information.

Data that is likely to cause substantial damage or distress

If an individual believes that the processing of personal information about him/her is causing, or is likely to cause, substantial and unwarranted damage or distress to him/her or another person, he/she may notify Ruach City Church in writing to request Ruach City Church to put a stop to the processing of that information.

Monitoring

Ruach City Church may monitor individuals by various means including, but not limited to, activities on CCTV. Ruach City Church will not retain such data for any longer than is absolutely necessary.

In exceptional circumstances, Ruach City Church may use monitoring covertly. This may be appropriate where there is, or could potentially be, damage caused to Ruach City Church by the activity being monitored and where the information cannot be obtained effectively by any non-intrusive means. Covert monitoring will take place only with the approval of senior management.

Ruach City Church will review and ensure compliance with this policy at regular intervals.